Submission readiness check

What this worksheet records

Submission readiness should be assessed against the current buyer instructions, not a generic list of attractive documents. Identify the lot, bidder and notice version, then record the actual deadline and time-zone meaning supplied by the portal. List required documents with their reviewed versions. A prepared PDF is not an uploaded or accepted submission. Keep identity checks, declaration authority and missing evidence visible, obtaining appropriate professional advice for unresolved consequential requirements.

Complete and review it

Use an authorised person to check the intended package against the portal's current requirements. Confirm permitted formats and process-specific steps directly instead of guessing universal upload rules. Retain a genuine receipt or confirmation from the actual submission route when the authorised bidder submits. If an amendment affects the package, revisit the relevant checks before relying on an older readiness record. The worksheet should never sign declarations, certify bidder eligibility or mark submission complete from a local export alone.

Field definitions

• submission_check_id: A stable identifier for this submission check, used to connect related rows without merging unrelated records.
• notice_id: A stable identifier for this notice, used to connect related rows without merging unrelated records.
• notice_version: The exact notice version used for this row; retain earlier versions and revisit affected decisions after a change.
• lot: The actual lot relevant to this row’s declared purpose. Record the source or unresolved question where it is not confirmed.
• bidder_legal_entity: The actual party for bidder legal entity, with its responsibility or rights source identified; do not substitute the platform brand.
• portal_url: The actual complete official or canonical URL for portal url; a link does not grant document access or reproduction rights.
• deadline_and_time_zone: The actual deadline including time and time-zone meaning from the current buyer instructions.
• required_document: The actual required document relevant to this row’s declared purpose. Record the source or unresolved question where it is not confirmed.
• document_version: The exact document version used for this row; retain earlier versions and revisit affected decisions after a change.
• own_evidence_reference: The actual bidder’s permitted evidence, not another participant’s credential copied into the record.
• reviewer: The named person or agreed role responsible for reviewer; confirm its real scope rather than assuming authority from a typed name.
• signature_authority_reference: The real authority required to sign the particular declaration, checked through the bidder’s agreed process.
• upload_state: The current upload state supported by the record, preserving unknown, proposed and confirmed outcomes as distinct states.
• portal_receipt_reference: The actual attributable source for portal receipt reference; a reference is not evidence that a decision was authenticated or its content verified.
• unresolved_item: The specific unanswered unresolved item that needs an owned response before the relevant next gate can close.

Prepare a deliberate export

Submission packages may include personal declarations and confidential financial data. Restrict records to authorised bid roles and keep credentials outside the worksheet. This organiser exports preparation information; it provides no portal automation or signing authority.

Take it to the next job

• Check current lot, version, deadline and portal instructions.
• Keep reviewed documents distinct from actual portal upload.
• Retain an attributable receipt of the authorised submission.