Supplier handover record

What this worksheet records

A supplier handover should preserve the identity and scope of the provider that actually accepted the work. Link its accepted response, exact specification and artwork, with quantities and milestone references. Include conditions that still affect fulfilment rather than presenting the package as unconditional. A consolidated campaign can involve several legal providers; one platform name or coordinator should not silently replace those separate responsibilities.

Complete and review it

Review the handover with the named buyer and provider owners. Confirm what versioned package each received and where an interface with another contractor needs attention. Installation or return responsibilities should be explicit, including what is excluded. When a party proposes a variation, retain the original acceptance and record the revised decision through the appropriate authority route. A departing supplier's open accepted work should remain traceable and transferable only under the relevant agreed arrangements, not erased by deleting a directory listing.

Field definitions

• handover_id: A stable identifier for this handover, used to connect related rows without merging unrelated records.
• request_id: A stable identifier for this request, used to connect related rows without merging unrelated records.
• provider_legal_entity: The actual party for provider legal entity, with its responsibility or rights source identified; do not substitute the platform brand.
• accepted_scope_reference: The actual attributable source for accepted scope reference; a reference is not evidence that a decision was authenticated or its content verified.
• artwork_version: The exact artwork version used for this row; retain earlier versions and revisit affected decisions after a change.
• specification_revision: The exact specification revision used for this row; retain earlier versions and revisit affected decisions after a change.
• quantity: The actual number required for this row’s site and variant; do not substitute a programme total.
• delivery_milestone: The actual delivery milestone relevant to this row’s declared purpose. Record the source or unresolved question where it is not confirmed.
• installation_milestone: The actual installation milestone relevant to this row’s declared purpose. Record the source or unresolved question where it is not confirmed.
• return_milestone: The actual return milestone relevant to this row’s declared purpose. Record the source or unresolved question where it is not confirmed.
• buyer_owner: The named person or agreed role responsible for buyer owner; confirm its real scope rather than assuming authority from a typed name.
• provider_owner: The named person or agreed role responsible for provider owner; confirm its real scope rather than assuming authority from a typed name.
• open_condition: The specific unanswered open condition that needs an owned response before the relevant next gate can close.
• receipt_reference: The actual attributable source for receipt reference; a reference is not evidence that a decision was authenticated or its content verified.
• variation_reference: The actual attributable source for variation reference; a reference is not evidence that a decision was authenticated or its content verified.

Prepare a deliberate export

Supplier handovers often contain commercial terms and private source files. Export only the agreed recipient package. This worksheet does not authenticate acceptance, assign a substitute provider, end an agreement or guarantee continuity of external services.

Take it to the next job

• Retain the actual accepting provider and scope reference.
• Identify interfaces between separate fulfilment packages.
• Preserve open conditions and accepted obligations during changes.